Scheduling Automation
Your Schedulers Are Stuck on the Phone.
Reschedules, confirmations, and "what time was my appointment again?" all day, every day. Greetmate takes the routine scheduling calls so your team can get to the rest of the work.
How It Works
- After-hours booking
- Mobile-friendly scheduling
- Immediate responses
- Reduced phone tag
- Answers 100% of your calls, 24/7
- Integrates with 20+ EHRs
- Specifically tailored to your practice's workflows
As seen in:
Scheduling Automation
Coordinating Appointments
Scheduling Request Received
Patient Information Collected
Availability Checked
Confirmation Sent
Reminder Workflow Active
Sending reminders...
Appointment Scheduled
Confirmation sent to patient and staff
Front Desk ROI Calculator
See the revenue hiding in your front desk.
Identify the operational gaps in your day-to-day front desk — missed calls, wasted admin time, and unrecovered no-shows — and what Greetmate could help you recover.
Practice type
Greetmate Potential Recovery
estimated recovery per month
Missed Patient Calls
$1,476–$2,124
New-patient revenue lost to unanswered and overflow calls.
Front Desk Admin Waste
$722–$1,038
Staff hours spent on repetitive, non-revenue calls.
Unrecovered No-Shows
$443–$637
Revenue recoverable through reminders and rebooking.
Illustrative estimates based on industry averages and your inputs. Actual results vary by practice, payer mix, and workflow.
Secure & Compliant
35% Front Desk Workload Reduction
43% Routine Patient Communication Automation
90% Reduction in Missed Calls
90% Improvement in After-Hour Responsiveness
Trusted by Healthcare Practices Across The U.S.
Watch Our Videos
See How It Works
See how Greetmate helps you automate patient intake, scheduling, referrals, and more..
- Intake data structured and routed
- Appointment scheduled end-to-end
Explore Demos
Short demos
Deep dives
Answer Every Call, Every Time
What a missed call actually costs — and how Greetmate closes the gap.
Connect your call workflows to your healthcare stack.
Integrates with 300+ Apps, including EHRs, CRMs, Calendars, Email, and more.
E.g. Athenahealth, Canvas Medical, DrChrono, Elation, Healthie, ModMed, Practice EHR, Tebra (Kareo), IntakeQ / PracticeQ, Zenoti EMR, AdvancedMD, Charm EMR, Practice Better, OpenPractice OpenPM, OpenEMR, Cerbo, PatientNow, Open Dental, Epic Systems, CentralReach, Cliniko, Nextech, CureMD, BestNotes, Ritten, Optimantra, PtEverywhere, Google Drive, Google Sheets, Cal.com, and many more.
Where the Scheduling Day Goes
Every Change to the Schedule Lands on Your Front Desk
Reschedules, confirmations, cancellations and callbacks all arrive at the same desk that's checking patients in. Filling the schedule was never the hard part. Keeping up with it is.
The Overnight Voicemail Pile
Every request left after hours becomes a callback your team owes in the morning.
Endless Phone Tag
One confirmation turns into three calls, and none of them needed a person.
Booking Takes Too Many Steps
Every extra step is another minute at the desk on a call that could have handled itself.
How Greetmate Helps
Make It Easy To Say Yes
Greetmate guides patients through scheduling and helps fill appointment slots automatically, which turns more inquiries into booked appointments.
Patient Inquiry
Patients reach out to book by phone, text or chat, at any time of day.
Greetmate Responds
Greetmate answers immediately and guides patients through scheduling.
Appointment Scheduled
Open slots are filled automatically and synced to your calendar.
Staff Stays Focused
Your team spends less time handling repetitive scheduling workflows.
Ready to Let Patients Book When They're Ready?
See how Greetmate captures appointment requests 24/7 and frees your front desk.
Better Access. More Appointments.
More Appointments Booked
Convert more inquiries into scheduled appointments, around the clock.
Fewer Scheduling Gaps
Fill open slots automatically and keep your calendar working for you.
Better Patient Experience
Give patients fast, convenient booking on their schedule.
Less Staff Time Spent Scheduling
Free your front desk from repetitive booking calls and phone tag.
Deploy Faster
Everything your practice needs to automate phone-driven scheduling
Greetmate handles scheduling, intake, after-hours coverage and follow-up. You get the voice AI platform and the managed implementation behind it, so the workflow actually works inside your organization.
- HIPAA-Ready Software
- Secure, compliant voice automation designed for healthcare. Protect patient data while automating scheduling and intake.
- Human-Like AI Voices
- Choose from thousands of natural-sounding voices so callers hear a real conversation, not a menu.
- Interoperability
- Connect your existing EHR, CRM and other business tools through our API and native integrations.
- 24/7 Appointment Scheduling
- Let your AI agent handle bookings around the clock, synced directly with your calendar.
- Advanced Analytics
- Gain insights into every call with automated transcription, sentiment analysis, and outcome tracking.
- Lead Qualification
- Automatically qualify inbound leads and route them to the right team members instantly.
Book More Patients Without Adding More Work
Book a discovery call to see how Greetmate captures appointment requests 24/7, fills open slots automatically, and keeps your front desk focused.